Job Description

About Us:
We are a busy team at an energy consulting firm looking for a reliable, organized, and proactive assistant to help support the Chief Operating Officer (COO). If you’re someone who’s comfortable with simple tasks and can stay on top of things, this might be a good fit for you.

Position Overview:
This is an entry-level role, so no prior experience is needed. We’re looking for someone to take care of basic tasks that are easy to learn. You’ll be handling paperwork, updating records, managing emails, and keeping track of simple tasks to help keep things running smoothly.

Key Responsibilities:

• Manage Documentation: Review and organize paperwork as needed.

• Email Management: Sort through emails and flag important ones.

• Task Coordination: Help keep track of tasks and deadlines to make sure things stay on schedule.

• Data Entry and Reporting: Input information into our system and maintain accurate customer data.

• Scheduling and Calendar Management: Assist in organizing meetings and appointments to keep the COO’s calendar running smoothly.

Key Traits for Success:

• Organized: You should be good at keeping things in order and staying on top of simple tasks.

• Proactive: We need someone who can take initiative and ask questions when needed, without waiting for constant direction.

• Good Communicator: You'll need to keep things clear and simple when talking to the team or handling emails.

• Tech-Savvy: Comfort with being on a computer, phone and using printers.

• Trustworthy: You’ll be handling some sensitive information, so it’s important that you keep things confidential.

• Adaptable: Things can change quickly, so you should be flexible and ready to shift tasks as needed.

• Goal-Oriented: Focus on getting tasks done efficiently and on time.

Qualifications:

• Must be able to dress professionally.
• Positive attitude.
• No previous experience required—just a willingness to learn.
• Comfortable using basic office software.
• Strong attention to detail and the ability to stay organized.
• Able to manage time well and keep things on track.

If you’re looking for a simple, entry-level position where you can grow, we’d love to have you apply.

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